An established accounting firm based in Cremorne is seeking an experienced Office Coordinator to join its close-knit team. This is a varied role suited to someone who enjoys being the go-to person for office operations, client communication and administrative support, while helping keep workflows running smoothly across multiple teams.
With a strong focus on client relationships, collaboration and team culture, this is an opportunity to join a business that values its people and takes pride in building long-term client partnerships.
What’s on Offer? - Work-from-home flexibility: One day per week following successful completion of probation.
- A genuinely connected team: Annual two-day offsite conference focused on team connection, collaboration and strategy.
- Meaningful team events: Participate in an annual charity fundraising event that brings together staff, clients and associates.
- Supportive culture: A close-knit environment with strong client relationships and low client turnover.
- Prime Cremorne location: Enjoy a vibrant, walkable neighbourhood with excellent public transport connections, cafés and amenities.
- Variety and ownership: A broad role where you can take ownership of administrative processes and make a meaningful contribution to the wider business.
Key Responsibilities Client Services & Communication - Manage incoming calls, emails and multiple shared inboxes professionally.
- Assist with new client onboarding and maintain accurate client information across internal systems.
- Liaise with clients, financial planners and accountants regarding documentation, deadlines and outstanding information.
- Follow up on missing client documents and ensure records are kept up to date.
Office Administration & Coordination - Provide administrative support across multiple office locations.
- Manage data entry, scanning, electronic filing, incoming and outgoing mail, and general correspondence.
- Prepare and issue engagement letters, ASIC documentation and other firm correspondence.
- Maintain workflow spreadsheets, monitor task progress and ensure important deadlines are met.
- Manage compliance authorisations, agent appointments and user access across tax, software and banking platforms.
- Coordinate administrative workloads and support other administration team members to ensure smooth day-to-day operations.
- Work closely with the Corporate team to process company-related requests and maintain accurate records in line with firm procedures.
ATO & Compliance Support - Liaise with the ATO on behalf of clients and accountants.
- Assist with establishing ATO payment plans and requesting lodgement extensions.
- Monitor ATO notices, compliance requirements and key deadlines.
- Manage the linking and unlinking of entities within the ATO Portal.
Accounting & Practice Support - Upload tax documents and client deliverables to client portals.
- Prepare draft client invoices and assist with billing and payment arrangements.
- Follow up on outstanding debtors and support accounts receivable processes.
- Assist with tax return and BAS preparation checklists.
- Coordinate with the offshore administration team to maintain efficient workflows and timely completion of tasks.
About You
To be successful in this role, you will ideally bring:
- Previous experience in office coordination, practice administration or a similar administrative role.
- Experience within a public practice accounting firm or professional services environment.
- Strong organisational skills and the ability to manage competing priorities and deadlines.
- Excellent written and verbal communication skills, with confidence liaising with clients and internal stakeholders.
- A high level of accuracy and attention to detail when managing records, documentation and compliance tasks.
- A proactive, solutions-focused approach and the ability to work both independently and collaboratively.
- Strong systems capability, with experience using accounting or practice management software highly regarded.
- The confidence to coordinate workflows, support administrative colleagues and ensure critical tasks are completed on time.
How to Apply:
To apply for this role, please submit your resume below through the APPLY button.
Alternatively, you can call
Alana Collins on
(03) 9077 7491 or email
alana.collins@engagepersonnel.com.au for additional information.
All communication is strictly confidential.
