Senior Legal Assistant - Corporate & Commercial | Hybrid Role

We are currently recruiting for an exciting opportunity for a Senior Legal Assistant to support the Managing Partner and Head of the Corporate & Commercial Practice Team.

This is a fantastic opportunity for a highly organised and proactive legal support professional who enjoys variety, responsibility and working across commercial and property matters.

The Opportunity: 

Reporting directly to the Managing Partner, you will play an integral role in keeping the Corporate & Commercial team running smoothly. You’ll provide high-level legal secretarial and administrative support while also being hands-on across a range of property and commercial matters.

This role would suit someone who is confident working autonomously, has excellent attention to detail and enjoys being a trusted and valued member of a busy legal team.

What You'll Be Doing Your responsibilities will include:

• Providing high-level secretarial and administrative support to the Managing Partner and Corporate & Commercial team
• Managing busy diaries, meetings and appointments
• Coordinating team meetings, preparing agendas and recording minutes
• Preparing, formatting and finalising correspondence and legal documentation
• Assisting with monthly billing, timesheet entries and expense management
• Opening, closing and archiving files
• Maintaining accurate and up-to-date filing
• Preparing and managing legal correspondence and documentation
• Assisting with Section 32 statements, vendor statements and contracts of sale
• Preparing and assisting with leases and leasing matters
• Applying for rate and planning certificates
• Conducting InfoTrack, title, company and ASIC searches
• Working with PEXA on property transactions
• Supporting the team with legal research where required
• Managing incoming calls, client enquiries and third-party correspondence
• Organising travel and other administrative requirements
• Digital dictation and document preparation
• Providing general administrative support across the practice
• Taking ownership of ad hoc tasks and contributing wherever required

Ideal Candidate: 

• Previous experience within a law firm
• Strong commercial and/or property legal experience
• Experience with PEXA, InfoTrack and ASIC searches
• Knowledge of leasing and property transactions
• Experience preparing Section 32s, vendor statements and contracts of sale
• Excellent written and verbal communication skills
• Advanced Microsoft Word, Excel and Outlook skills
• Strong typing skills, ideally 80+ WPM
• Exceptional organisation and time management
• The ability to prioritise competing deadlines and manage a busy workload
• A proactive approach and the confidence to work autonomously
• Strong attention to detail and a high level of professionalism
• A collaborative, positive and energetic attitude
• The ability to maintain complete confidentiality

Please note: Applications from law students or candidates currently studying law will not be considered. Applicants must have prior legal support experience.

How to Apply: 

To apply, click APPLY NOW and submit your resume.
For more information, contact Alana Collins on (03) 9077 7491 or email alana.collins@engagepersonnel.com.au.

All communication will be strictly confidential